If covering the bases, in your project, program or event, seems hard, it is because those bases are on different fields! The dodecahedron shown here represents 12 different fields. And, some of those fields are not visible!
This list of 12 different functional systems commonly used to manage your project, program or turnaround event indicates the extent of the problem:
|Purpose of System||System used|
|Request Work or Notification||ERP or CMMS|
|Risk Assessment||Risk Tool or spreadsheet|
|Estimating / Budgeting||Estimating/Budgeting Tools or spreadsheets|
|Planning / Scheduling||Planning/Scheduling Tools or spreadsheets|
|Requisitioning / RFQs / POs / Contracts||ERP, Procurement Tools or spreadsheets|
|Warehouse / Receiving||ERP, Inventory or spreadsheets|
|Cost Tracking and Forecasting||Cost Tool or spreadsheet|
|Timekeeping||Time tool or spreadsheets|
|Progress Measurement / Earned Value||EVM Tool or spreadsheets|
|Execution / Inspection / Testing tracking||Tracking tools or Spreadsheets|
|Lesson Learned / Process Review||Spreadsheets|
And, you likely have even more systems and spreadsheets than these. Such as the Gate check-in and check-out system. Also, the condition monitoring systems for rotating and fixed equipment.
Issues that you have experienced with the ‘dodecahedron approach’
- Each system on each virtual field acts like a silo process – adding to the communication friction between processes;
- Data loss in each communication between each of these silos – especially in the details causing loss of granularity;
- Duplicated data in each of these silos, such as staff and craft people’s names;
- Lack of data auditability – who made a change to the description or the estimate, and when?;
- Inconsistent use of master data, as the silos do not access the master data;
- Additional time and effort needed to carefully move data to a central area to create analytics;
- ‘Tower-of-Babel’ or mixed messages come from silo system operators;
- Silo-expertise causes the silo ‘walls’ to be defended by the operator – rather than them protecting the project.
You will have many more negatives to add to this list, based on your experiences.
The reasons for this situation are many.
Missing Common Collaborative Tools
A lack of collaborative and functional tools caused people to make do with what they had available.
In many cases, what is available is the Office suite of apps. So, as the adage goes: “When the only tool you have is a hammer, all problems look like a nail”. So, people used the Office apps for anything that they could. And there is little governance associated with these apps.
Thus, it’s not surprising that we have the types of issues listed here. And that you have difficulty in covering all of your bases.
But, it is now 2021. The cloud is readily available. IoT is a thing. Algorithms enable time savings. Can all of these new technologies not help to improve the game? Can they help all of your bases to be visible and on the same plane?
A Common Platform – flattens your process flows
Specifically, the TeamWork Common Platform. This alternative to your current tower-of-babel is also ready to integrate with your ERP or CMMS should you need this integration.
So, instead of 12 different tools, you can drop to just 2: Your ERP/CMMS and the TeamWork Common Platform. Each of the 12 functions, including resource-leveled CPM scheduling, is built into the common platform. You can still export schedules to your favorite scheduler to confirm these assertions.
Additionally, built-in algorithms enable the schedule to be far more complete that the manually maintained one you are currently using. one example of algorithm logic: Procured items are seamlessly and silently included in the schedule. Many other examples of this are included in the TeamWork Common Platform.
And migrating to the TeamWork Common Platform is easy and organic. Simply move each of your current functions over at your pace. Let your team and your needs drive the speed of assimilation into the common platform environment.
And, as the common platform is securely delivered via the cloud, you also have no need to buy new software or hardware – another feature and benefit of the 2021 reality.
Your Common Platform Take-aways
Get your URL from TeamWork Group. It looks like this:
https://yourcompany.teamworkgroup.biz or https://yourcompany.ttwg.biz or https://yourcompany.teamworkgroup.us
You can start this processes by registering at our website: www.teamworkgroup.com
Or send us an email at: CutomerSupport@teamworkgroup.com
The fixed price, no-excuses monthly or annual service fee is all inclusive – unlimited users, support and apps.
We’re ready. Are you?