Managing Roles and Responsibilities for Continuing Improvement

Each plant is encouraged to have clear responsibilities defined for each role. These lists of responsibilities are actions that the person with that role needs to take in order to effectively do what’s expected of them during the project or event.

These responsibility lists are generated in meetings and post audit processes.

To ensure that these responsibilities are effectively and consistently executed and documented, include them as indirect activities in your plan. This ensures that each responsibility (work item) is statused, possibly with a checkbox, indicating when the responsible person did the action required. Also, it provides a way for the responsible person to add pertinent notes to the step. These notes are available to team members, in real time, without them having to wait for a meeting to be updated.

The responsible person is alerted when steps are due to be done. Interaction between responsibilities of different roles are easily included in the plan, and helps to ensure that the next turnaround or project benefits from the lessons learned.

Once the plan includes these responsibilities, the cost of this work, in hours and dollars can easily be determined. Likewise the earned value on completion of these indirect steps provides a sound basis for readiness progress assessment during the preparation phase of the turnaround.

This should be organic. Assimilation of ‘indirect’ steps into the plan should be a simple, logical process, that is less onerous that not doing so.

TeamWork Group’s TeamWork Integrated Solutions Technology (TWIST) helps you get to this sweet spot of efficient, safe, documented operations during your preparation, execution and post-execution phases.

We’ll be glad to show you how to assimilate your responsibilities into your mission-critical plan.