Turnaround, Shutdown, Outage Management

You can now manage all aspects of your turnaround data - from scope development, estimating, planning and scheduling through to execution, cost management, forecasting and post-audit process - in one system.

How can you ensure success in your next turnaround (shutdown or outage) project using your in-house resources?

Why do turnarounds have to continue to involve a confusing array of spreadsheets, databases, huge meetings, semi-loads of paper, contractors with their agendas, runaway scope and budgets? In the 21st century, should we not use current tools to smooth this inherently complex process? We provide 10 reasons for you to consider trying a new approach to managing your turnarounds. We will be listening if you indicate that there are more significant issues than the ones we have presented.

Turnaround Aspect
Develop Scope

1. Centralized Scope Collection and Development

You want to collect all of the turnaround scope, including capital projects scope, in one system – from all departments including: Operations, Reliability, Engineering, Inspection, Environmental and Safety. In fact, you prefer people from each department to enter their own requirements into the system. The system is easy enough for them to use with minimal instruction.
Budgeting

2. Streamlined Screening, Estimating, Budgeting and Approval Process

You want to use the same system to screen all of the proposed work and build an estimate and then a budget for the turnaround. This process is based on historical records for the same work on the same assets (equipment) from previous turnarounds. Approvals are tracked electronically so that all scope is approved – before any work is planned.
Planning

3. Flexible and Error-free Planning Process

Once the scope and budget have been approved and an AFE has been raised, you then want your planners to make detailed plans of the work in the same system. Your own, in-house and expert, maintenance planners are the people that know the plant the best. They plan, or manage the planning of, the work.
Scheduling

4. Always-on, Live Scheduling Process

You like to see a schedule from the start of the scope development process. As the detailed plan emerges, the schedule automatically becomes more detailed. You want this to happen without having a dedicated scheduler – your plans are that good. You want this to happen in real-time, automatically, so that at any time, the latest information is available, on the web – to the entire turnaround team – managers, supervisors and field execution.
Contracts

5. Managed Bid Cycle and Procurement Process

You want your approved bidders to have access to the latest plans so that they can make realistic bids for the work, including suggesting alternate plans that could produce cost savings. You want the system to notify the winning bidders following your review process. You also want your material requisitions process to flow into a logical procurement and delivery management process.
Execution

6. Execution Management

You want your contractors to use the same system to create daily work schedules for use by crews to work and to report progress and actual costs. Your system accounts for all hours worked by each person in each contractor company – including, if needed, Lump Sum contractors. Also, you track equipment usage and consumable materials as well as other costs.
Reporting

7. Reporting to Management

You want upper management to have a web site that lets them see the latest state of the entire turnaround project using effective and easy to use dashboard-based graphics and tabular drill-down tools. This helps you to focus on ensuring that the turnaround is completed safely, under budget and ahead of schedule. Reports use logic and business rule-based cost and man-hour forecasting algorithms.
Post Audit

8. Post-Audit Processes

You want to make sure that the lessons that you have learned are saved and incorporated, via business rules, into the system. This way the next turnaround proceeds more smoothly and without having to deal with the problems that you encountered previously.
Integration

9. Integrate with Accounting, Inspection, Condition Monitoring (CM) Systems

As your project needs to be funded in a timely manner, it is imperative that your turnaround system works well with your accounting and other in-house systems. TeamWork 2k has many tools built to help us quickly integrate with your systems. For instance we import committed costs and expended costs from your accounting system and can send it incurred costs. Real-time integration with CM systems ensures that your investment in all of your systems is maximized by more efficient use of the data generated.
Support

10. Work with Experienced Turnaround People

As you work with us, you want to feel comfortable that we have done this before and that we have been successful in turnaround management. Our experiences have led to the evolution of the tools and solutions that we are now making available to your company.

Do you feel like these are things that make sense to you? If you do, then let us know, and get ready to run your best turnaround ever! We look forward to working with you.