Maintenance Management

How can you ensure that your planners, inspectors, engineers, field supervision and the rest of your maintenance staff provide a consistent, excellent, cost-effective maintenance product to each of the facilities or plants for which it works?

Why do each of your departments use spreadsheets, documents and schedules that are, in effect, standalone islands of information – not available in an integrated way to all members of the maintenance team including plant or facility managers? These problems have existed for many years. Should we not now be looking for a better, more cost effective and centralized way to manage our maintenance work?


The features of this routine maintenance management system from The TeamWork Group include the following:
  • Ability to import work requests and orders from legacy CMMS or ERP systems
  • Tools to develop the detailed scope of the work on the asset to be maintained
  • Tools to estimate the labor, equipment and materials needs for the work
  • Tools to plan the work steps in a logical sequence - including support for multiple parallel logical paths
  • Tools for assigning labor and equipment resources to each work item
  • Ability to maintain a list of maintenance craftspeople and their primary and secondary crafts to use as a pool of available resources
  • Ability to use the available manpower as a limiting resource to avoid over-scheduling manpower
  • Ability to use priority and criticality and other company business rules to determine work to be scheduled first
  • Ability to delay work until sufficient resources are available to complete it and its successor work
  • Ability to take credit for each completed work item, i.e. a partially completed work package or work order
  • Ability to have the system automatically re-schedule at preset intervals, ex. daily, each shift or hourly
  • Automatically create and schedule preventive maintenance work orders based on time and condition criteria
  • Completely web-based on the internet or on your intranet

The following are 10 Big Reasons why you should manage your maintenance work with a system that ensures that all of the information that you need is stored in a single repository. . .your TeamWork 2k database.

Project Aspect
Deliverables
1

Centralized Scope Collection and Development.

Whether you have an existing work request and work order system in a CMMS or ERP or EAM system or in TeamWork 2k, you need to collect your asset work scope in a single system that allows you to quickly see when work is being requested in an area that is close to other priority work. TeamWork provides an effective way of helping you to consolidate work scope into work packages. 		Develop Scope
Scope of Work
2

Streamlined Screening, Estimating, Budgeting and Approval Process

You want to use the same system to screen all of the proposed work and build an estimate then a budget for the maintenance work. This process is based on historical records for the same work on the same assets (equipment) from previous work orders. Approvals are tracked electronically so that all scope is approved – before any work is planned. 		Estimating, Budgeting
Project Estimate, Project Budget
3

Flexible and Error-free Planning Process

Once the scope and budget have been approved, you want your project planners to make detailed plans of the work in the same system. Your own in-house expert engineers and planners are the people that know the business. They, along with your contractor's planners, plan, or manage the planning of, the work. 		Planning
Project Plan
4

Always-on Live, Scheduling Process

Maintenance is a live, always-on process. You would like to see a schedule that is, likewise, always-on and accurate. As the detailed plan emerges, the schedule automatically becomes more detailed. You want this to happen without having a dedicated scheduler – your plans are that good! You want this to happen in real-time, automatically, so that at any time, the latest schedule information is available, on the web – to the entire plant or facility team – managers, supervisors and field execution. 		Scheduling
Project Schedule
5

Managed Contractor Bid Cycle and Procurement Process

You want your approved bidders to have access to the latest plans so that they can make realistic bids for the work, including suggesting alternate plans that could produce cost savings. You want the system to notify the winning bidders following your review process. You also want your material requisitions process to flow into a logical procurement and delivery management process. You want to manage the requirements of your contracts with each contractor. 		Contracts, Contract Management, Contractor Management
Contract
6

Execution Management

You want your field people, contractors and sub-contractors to use the same system to create daily work schedules for use by the crews to work and to report progress and actual costs. Your system accounts for all hours worked by each person in each contractor or sub-contractor company. Also, you track equipment usage and consumable materials as well as other expense and lump sum costs. 		Exeuction, Field Supervision, Foremen
7

Reporting to Management

You want upper management to have a web site that lets them see the latest state of all maintenance work and capital projects using effective and easy to use dashboard-based graphics and tabular drill-down tools. This helps you to focus on ensuring that the work is completed safely, under budget and ahead of schedule. Reports use logic and business rule-based cost and man-hour forecasting algorithms. 		Reporting
8

Post-Audit Processes

You want to make sure that the lessons that you have learned are saved and incorporated, via business rules, into the system so that future work proceeds more smoothly and without having to deal with the problems that you encountered. 		Post Audit
9

Integrate with Accounting, Inspection, Condition Monitoring (CM) Systems

It is imperative that your Maintenance system works well with your accounting and other in-house systems. TeamWork 2k has many tools built to help us quickly integrate with your systems. For instance we import committed costs and expended costs from your accounting system and can send it incurred costs. Real-time integration with CM systems ensures that your investment in all of your systems is maximized by more efficient use of the data generated. 		Integration
10

Work with Experienced Maintenance Management People

As you work with us, you want to feel comfortable that we have done this before and that we have been successful in maintenance management. Our experiences have led to the evolution of the tools and solutions that we are now making available to your company. 		Support

Do you feel like these are things that make sense to you? If you do, then let us know, and get ready to manage your maintenance workforce better than ever! We look forward to working with you.