Project Management Office

How can you ensure that your project management office (PMO) provides a consistent, excellent, cost-effective project management product to each of the project teams that you support?

Why do the estiimators use spreadsheets, PMs use the database, Schedulers use a scheduling application, staff use documents and powerpoints that are, in effect, standalone islands of information – not available in an integrated way to all members of the project team – let alone to corporate managers? As these problems have existed for many years, should you not now be looking for a better, more cost effective and centralized way to manage your projects? Would your project management teams be more favorably disposed to do work with your group if they saw a consistently high level of communication and accurate and timely information – along with projects delivered on time and on budget? We provide 10 reasons for you to consider trying a new approach to managing your projects. We will be listening if you indicate that there are more significant issues than the ones we have presented.

The following are 10 BIG REASONS why you should manage your PMO portfolio with a system that ensures that all of the project information is stored in a single repository... your TeamWork 2k database.

Project AspectDeliverables
1

Centralized Scope Collection and Development.

You want to collect all of the project scope, including all projects that are in the early stages, in one system. You prefer people from each project to enter their own scope, such as deliverable packages, for each project. The system is easy enough for them to use with minimal instruction. 		Develop ScopeScope of Work
2

Streamlined Estimating, Bid Development, and Budgeting Process

You want to use the same system to build an estimate for all of the work in the proposed project. You would prefer that the system directly create a Bid Package based on the estimate. Bid Analysis is done within the system, followed by Award of the contract and Budget Development in concert with the successful bidder. Approval requests are managed and tracked In a routing process. 		Estimating, BudgetingProject Estimate,
Project Budget
3

Flexible and Error-free Planning Process

Once the scope and budget have been approved and an AFE has been raised, you then want your project planners to make detailed plans of the work in the same system. Your own in-house expert engineers and planners are the people that know the business. They, along with your contractor's planners, plan, or manage the planning of, the work. 		PlanningProject Plan
4

Always-on Live, Scheduling Process

You like to see a schedule from the start of the scope development process. As the detailed plan emerges, the schedule automatically becomes more detailed. You want this to happen without having a dedicated scheduler – your plans are that good. You want this to happen in real-time, automatically, so that at any time, the latest schedule information is available, on the web – to the entire project team – managers, supervisors and field execution. 		SchedulingProject Schedule
5

Managed Contractor Bid Cycle and Procurement Process

You want your approved bidders to have access to the latest plans so that they can make realistic bids for the work, including suggesting alternate plans that could produce cost savings. You want the system to notify the winning bidders following your review process. You also want your material requisitions process to flow into a logical procurement and delivery management process. You want to manage the requirements of your contracts with each contractor. 		Contracts, Contract Management,
Contractor Management		Contract
6

Execution Management

You want your field people, contractors and sub-contractors to use the same system to create daily work schedules for use by the crews to work and to report progress and actual costs. Your system accounts for all hours worked by each person in each contractor or sub-contractor company. Also, you track equipment usage and consumable materials as well as other expense and lump sum costs. 		Execution, Field
Supervision, Foremen
7

Reporting to Management

You want upper management to have a web site that lets them see the latest state of all projects using effective and easy to use dashboard-based graphics and tabular drill-down tools. This helps you to focus on ensuring that the project is completed safely, under budget and ahead of schedule. Reports use logic and business rule-based cost and man-hour forecasting algorithms. 		Reporting
8

Post-Audit Processes

You want to make sure that the lessons that you have learned are saved and incorporated, via business rules, into the system so that future projects proceed more smoothly and without having to deal with the problems that you encountered. 		Post Audit
9

Integrate with Accounting, Inspection, Condition Monitoring (CM) Systems

People are paid by an Accounting system. You want your information from the work face (site) to seamlessly flow to the accounting system. TeamWork 2k has many tools built to help us quickly integrate with your systems. For instance we import committed costs and expended costs from your accounting system and can send it incurred costs. Real-time integration with CM systems ensures that your investment in all of your systems is maximized by more efficient use of the data generated. 		Integration
10

Work with Experienced Project Management People

As you work with us, you want to feel comfortable that we have done this before and that we have been successful in project management. Our experiences have led to the evolution of the tools and solutions that we are now making available to your company. 		Support

Do you feel like these are things that make sense to you? If you do, then let us know, and get ready to manage your best projects ever! We look forward to working with you.